1099-MISC/W-2 Reporting Info

  • WageFiling’s Green Partnerships Boost Your Positive Environmental Impact

    26 November 2014

    WageFiling EPA Certificate of Partnership

    Keeping millions of paper forms out of landfills is just one way we here at WageFiling work to save our planet. We use solar panels at our office to harness as much sustainable energy as possible. We’ve also committed to donating a percentage of our revenue to Grand Rapids Urban Forest Project, a local nonprofit organization dedicated to protecting, enhancing and expanding urban parks and public spaces in our area. We’re proud of our efforts, and we work to encourage other businesses to do the same by our participation in the United States Environmental Protection Agency’s (EPA) Green Power Partnership program and the Green Business Bureau.

    The EPA’s Green Power Partnership program encourages businesses and other organizations to increase the amount of green energy they use, cutting back on the environmental costs of using less sustainable sources of energy. We’re one of 1,300 organizations—including universities, local and state governments, and even Fortune 500® companies—choosing to go green with our energy use. That’s our certificate above, and here’s a link to the WageFiling Green Power Partnership profile.

    Like joining the EPA’s Green Power Partnership, our involvement in the Green Business Bureau is a measure of our commitment to sustainable business practices. The Green Business Bureau brings together business leaders who share a desire to practice environmental responsibility and operate in ways that benefit their industries. You can visit the WageFiling profile page on the Green Business Bureau site for more detailed information.

    Partnering with WageFiling means choosing a vendor who’s as committed to building and improving our environment as you are. Over the last three years, we’ve saved 5 million unnecessary forms from ending up in landfills, and this year alone we’re aiming for 3 million more! Join us by taking the pledge today. As a reward, we’ll send you a badge to add to your site, but more importantly, you’ll know you’ve taken that extra step to improve the world around you.

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  • File Your 2014 1099-MISC Forms Now!

    17 November 2014

    Get a jump on your 2014 taxes by e-filing your 1099-MISC forms with WageFiling now. We’re open for the upcoming tax season and ready to make your life easier and more secure. Fill out your forms today, and we’ll e-file them for you on January 1.

    Saving You Time

    If you’ve filed 1099-MISC forms with us in the past, it’s easy to bring last year’s information into this year’s forms. Check out our video for detailed instructions.

    If this is your first year e-filing with us, we’ve got help for you, too. Just visit our Help site for tutorial videos and links to all of our help documents. You’ll find our phone number on the bottom of that page in case you’d like to talk a live agent about your questions. We’re always glad to help!

    More Secure Than Ever

    When you print your recipient copies of the 1099-MISC forms, you’ll notice the tax IDs are X’d out. This is our SSN Masking, a built-in service that protects your recipients’ personal information. This protects them from identity theft, and it protects your business from liability. Just one more way WageFiling is taking care of you this tax season.

    One last thing: We recommend that you add all your 2014 1099-MISC filings before checking out to keep them in one transmittal (1096) to keep the IRS happy.

    Get started e-filing today, and save yourself time when the busy season hits. Feel free to get in touch any time with your questions. We love helping our customers!

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  • What is a form 1099-MISC?

    27 October 2014

    To comply with IRS regulations, it’s important for your business to report all sorts of payments made to other businesses and individuals. Many of those payments that aren’t declared elsewhere will be reported using Form 1099-MISC.

    You’ll need to fill out a Form 1099-MISC for individuals, vendors, subcontractors, independent contractors, and others if you’ve paid them $600 or more during the year. This includes:
    – cash payments to fishermen
    – crop insurance proceeds
    – medical and health care payments
    – prizes and awards
    – proceeds paid to attorneys
    – rents
    – services (including parts and materials)

    Even royalties or broker payments of only $10 need to be reported on one of these forms. For detailed information about every situation requiring one, be sure to read the Form 1099-MISC documentation on the IRS web site.

    In order to collect all the necessary information for filling out these forms, have your contractors and other payees provide you with a completed Form W-9. The W-9 will provide you with the legal name, address and taxpayer identification number for the vendor, which is exactly what you’ll need when preparing any 1099-MISC forms.

    Also, do yourself a favor and make good use of your bookkeeping system. Since you will need to know whether any payment throughout the year falls under the categories for reportable payments listed above or whether your payments to a particular recipient reaches the $10 or $600 thresholds for reporting, noting these details as you make each payment will save you time and effort during tax season.

    Filing electronically instead of using paper forms is another way to make this whole process easier for your team. Traditional paper forms must be filed with the IRS and the recipient by January 31, 2015 this tax season, but filing electronically means you have until March 31, 2015. See more about how WageFiling works and sign up for an account today!

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  • IRS Ruling Protects Businesses From Liability when Filing W-2/1099-MISC for 2014

    13 October 2014


    Tax fraud is on the rise

    In recent years, incidents of tax fraud have risen dramatically due to the ease with which criminals can obtain stolen social security numbers. Thieves use this information to file false tax returns and collect refunds from the IRS. According to a 60 Minutes investigation, stolen identity tax fraud cost US tax payers $5.2 billion last year alone. Government officials expect this amount to increase to $21 billion by 2016.

    To carry out these crimes, scam artists only need a victim’s social security number and date of birth. That’s it! Tax returns are filed using fake employment and earnings information, and a refund is sent out just a few days after filing. It’s such a simple process, but it has terrible repercussions for the people whose identities were stolen. They don’t know they’ve been victimized until their own, legitimate, tax return is rejected by the government, which believes the earlier return (filed by the fraudster) is the real one. The victims’ money and their lives are held up for weeks or months while the government sorts through the mess.

    One of the easiest places a thief can find the information they need is the mailbox of anyone waiting on a W-2 or 1099-MISC form. Those letters are required to be mailed in envelopes with the words, “Official Tax Document Enclosed.” It’s a clear signal to anyone with bad intentions.

    Protect those who work so hard for you

    What can you do to protect your employees and contractors? Use WageFiling’s SSN Masking when e-filing your forms, and your people’s social security numbers will be hidden. We’re the first in the industry to provide this service for all W-2 and 1099-MISC forms. Our system replaces each of the first five digits of any social security number or employer identification number with an X, securing that number for anyone who receives the form in the mail. SSN Masking also provides the opportunity to securely email your forms, saving money on paper and postage.

    Not only are you protecting your people, but using SSN Masking helps you, too. If SSN Masking is not used, and a contractor’s recipient 1099-MISC copies are stolen from the mail, the person or business who sent those forms may be held liable for damages.

    Employers and small businesses can help prevent stolen identity tax fraud by filing electronically with WageFiling and using our SSN Masking for all your distributed forms. Visit our identity protection page today to learn more.

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  • Report 1099-MISC/W-2 Wages Online or through Mail?

    6 October 2014


    In less than 90 days businesses that paid an employee or contractor have to report the wages to the IRS, State, SSA and mail out copies to the recipient. Traditionally that meant going to the office supply store to buy the forms, envelopes and software. Back the office the real fun begins! Moving your data from one program to the other, printing all the copies, mailing them to the State and Federal agencies, the recipients all by January 31.  This year you can save some time and do it online without a trip to the store, buying forms or mailing.

    From your smartphone, tablet or PC you can enter your W-2/1099-MISC data online, instantly print IRS approved recipient copies on plain paper or save as a secure pdf and we handle the e-filing to State and Federal agencies. Your data is saved securely and can be accessed at anytime to reprint copies or file for the next year. Being able to email the recipient copy a secure pdf can help prevent Identity Theft as well!

    Since 1998 we have been offering W-2/1099 filing options to businesses large and small. We have been a Quality Supplier to the IRS since 1996 and our service has been recommended by Entrepreneur, Morningstar and CPA Advisor.

    So if you have to file this year save some time and money!



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  • Avoid IRS Penalties with a W-9 Form

    30 September 2014

    filling tax form 1040

    Many companies hire Contractors throughout the year and sometimes forget to collect their Tax ID at the time of hire.  With year end a couple months away, having that Tax ID is required for issuing a 1099-MISC to the IRS. If you don’t have it, or file late, you can be fined up to $100 per month.  The easy way to avoid any penalties is to send the Contractor a W-9 form.  This is an official request form provided by the IRS to obtain that data.

    If the Contractor does not provide that information the fines can still be levied onto you unless you document your attempts.  The IRS allows you to do this Mail, Phone or Email and the full instructions can be found here http://www.irs.gov/pub/irs-pdf/p1586.pdf.

    You can find the official W-9 form here and if you have any questions give us a call. We offer a W-9 Solicitation service to help if needed.



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  • 1099-MISC Filing Deadlines for 2013 Reporting

    21 August 2013

    Form 1099-MISC Due Dates

    Form 1099-MISC is due each year to the recipient by January 31 and to the IRS by the last day of February.

    However, if filing your 1099-MISC electronically the date is extended to March 31st. Each state also varies with its deadlines and requirements.

    For example, North Carolina 1099-MISC reflecting NC income tax withheld must be submitted by the last day of February.

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  • Filing a 1099-MISC Correction

    27 February 2013

    Making a mistake on a form usually not a big deal, but when you’re submitting that form to the IRS your heart and mind race to images of guys in suits coming to throw you in jail.  Although it’s better to be thorough mistakes happen and thankfully it’s an easy fix.  Whether you filed with federal forms or electronically you can use WageFiling to instantly correct mistakes like wrong dollar amounts, names, addresses etc.

    The process is pretty simple

    Create an account, enter the Filer info (company issuing the 1099 form) add the Payee and before you save it, select the Corrected tab at the top of the form.  Once completed you can print a hard copy for the recipient and your files will be submitted electronically (efiled) and will overwrite the bad file.


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  • 1099-MISC Instructions – Who gets one?

    26 February 2013

    Each year we get questions on who falls into the category to receive a 1099-MISC. Below is a excerpt from the IRS.gov (minus a lot of jargon) that can help a reference on who is required to get a 1099-MISC for work or services performed over the calendar year. As you will see basically it only applies if you own a business and the person that worked for you was paid over $600 and taxes were not withheld.  If  you fall into this category and need to file visit Wagefiling, LLC for options to quickly file a 1099-MISC

    Trade or business reporting only.

    >Report on Form 1099-MISC only when payments are made in the course of your trade or business. Personal payments are not reportable. You are engaged in a trade or business if you operate for gain or profit. However, nonprofit organizations are considered to be engaged in a trade or business and are subject to these reporting requirements. Other organizations subject to these reporting requirements include trusts of qualified pension or profit-sharing plans of employers, certain organizations exempt from tax under section 501(c) or (d), farmers’ cooperatives that are exempt from tax under section 521, and widely held fixed investment trusts. Payments by federal, state, or local government agencies are also reportable.


    Some payments do not have to be reported on Form 1099-MISC, although they may be taxable to the recipient. Payments for which a Form 1099-MISC is not required include all of the following.

    • Generally, payments to a corporation. But see Reportable payments to corporations, later.
    • Payments for merchandise, telegrams, telephone, freight, storage, and similar items.
    • Payments of rent to real estate agents. But the real estate agent must use Form 1099-MISC to report the rent paid over to the property owner. See Regulations section 1.6041-1(e)(5), Example 5, and the instructions for box 1.
    • Wages paid to employees (report on Form W-2, Wage and Tax Statement).
    • Military differential wage payments made to employees while they are on active duty in the Armed Forces or other uniformed services (report on Form W-2).
    • Business travel allowances paid to employees (may be reportable on Form W-2).
    • Cost of current life insurance protection (report on Form W-2 or Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc.).
    • Payments to a tax-exempt organization including tax-exempt trusts (IRAs, HSAs, Archer MSAs, and Coverdell ESAs), the United States, a state, the District of Columbia, a U.S. possession, or a foreign government.
    • Payments made to or for homeowners from the HFA Hardest Hit Fund or the Emergency Homeowners’ Loan Program or similar state program (report on Form 1098-MA).
    • Certain payment card transactions if a payment card organization has assigned a merchant/payee a Merchant Category Code (MCC) indicating that reporting is not required. A cardholder/payor may rely on the MCC assigned to a merchant/payee to determine if a payment card transaction with that merchant/payee is subject to reporting under section 6041 or section 6041A. For more information and a list of merchant types with corresponding MCCs, see Revenue Procedure 2004-43 available at www.irs.gov/irb/2004-31_IRB/ar17.html.
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